Overview

We're excited to share some fresh updates we've been working on at Uplisting. Our latest feature set includes Expense Tracking, Owner Statements, and yes, you guessed it - Custom Management Fee Formulas!

We’ve been working tirelessly to make your Uplisting experience as seamless as possible. And we think you're going to love these new additions.

We know how it's been. Preparing client statements was a task that often felt like piecing together a jigsaw puzzle. Juggling multiple spreadsheets, manually inputting booking data, keeping track of every property expense, and calculating management fees - it was time-consuming, error-prone, and quite frankly, a bit of a headache.

Well, we heard you. And we're thrilled to say - those days are over.

Purpose and Benefits

Save valuable time with the automated client statements from Uplisting. Automatically provide professional-looking monthly statements and invoices to your clients.

Here's a brief rundown of what Uplisting client statements can offer:

  1. Automatic client statement creation: On the 1st of each month, you'll find a statement for each client-connected property in your account, ready and waiting. It covers the current month - no fuss, no hassle.
  2. Booking integration: All your bookings that have checked out in the current month? They're on the statement. Automatically. No manual entry is needed.
  3. Expense tracking: You can now directly add expenses to each statement. It's all in one place, easy to see, easy to manage.
  4. Easy access and downloadable statements: Your statements are readily available online in your client portal. Need a hard copy? Just download it as a PDF.
  5. Automatic management fee calculation: We've automated the calculation of your management fee. It's added to each booking and statement without any extra effort on your part.
  6. Custom management fee formulas: Yes, you read that right! You can set up custom management fee formulas tailored to your needs.

How it works

Client statements include several features. In order to explain how the functionality works, we’ll go through all those screens and explain how they work together.

Client management and statements

The ability to use statements starts with the configuration of clients within Uplisting. The client management functionality is core for the statements since you’ll be required to have configured clients in order for the statements to start generating.

With both add-ons enabled, the statements will start generating automatically for the current month, right after you configure clients and associate properties with them.

Uplisting will start generating statements in a draft status for the current month for all properties that are associated with a client.

Key information within the statement comes from the client configuration during the second step called statement details. Since statements are generated for a particular client, the client information is what we display in the invoice section of the statement.

Company details that you can add to the statements

  • Business name: Your company name
  • Street address: The street address where your company is located
  • Apt, suite, etc: The apt or suite number or where your company is located
  • City: The city where your company is located
  • Country: The country where your company is located
  • Zip/Postcode: Your zip /postcode as per the company location
  • Tax Number: Your company tax number
  • Additional information: Additional information that might be needed as part of the company information in the invoice
  • Logo: Your company logo as it will appear on every invoice

Custom management fee formula

The client statements come with an extremely flexible functionality that allows you to insert your very custom management fee formula. Uplisting can now calculate sophisticated formulas using dynamic variables that will be replaced automatically with values from the booking pricing information.

20% of the subtotal minus the cleaning fee

Use a similar formula if you charge your management fee based on a % of the total a guest pays less the cleaning fee and before taxes and booking site commission.

({{Subtotal}}-{{Cleaning fee}})*.2
25% of the subtotal minus the cleaning fee and booking site commission
({{Subtotal}}-{{Cleaning fee}}-{{Booking site commission}})*.25

Variables that you can use in the formula:

  • Accommodation total
  • Cleaning fee
  • Extra charges
  • Extra guest charges
  • Discount
  • Cancellation fee
  • Booking site commission
  • Payment processing fee
  • Booking taxes
  • Booking site commission tax
  • Total payout

Conclusion

No more spreadsheets, manually entering data, keeping track of property expenses and calculating management fees. Uplisting saves you hours a month by automatically bookings, and calculating your management fees. The statements are designed to help you look professional and transparent in front of your clients.  

Most of the work requires a one-time set-up and from then on you’ll simply need to add to the statement the monthly expenses.

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